COME PREPARED – You wouldn’t go on vacation without planning, right? You wouldn’t stand in front of the boss and pitch an idea without being prepared, right? Why would you take the time and spend the money only to squander a wonderful opportunity to meet with an agent or editor unprepared? Check out the agenda for the conference you’re attending and counter their subject matter with what you have to offer. Practice what you will say, over-and-over, until you’re comfortable with your pitch.
NETWORK OPPORTUNITY – Remember to bring lots of networking items; business cards, brochures, and books to trade and give away. This is a gold-mine to interact with other attendees, speakers, agents, and editors. as much as possible. … Writers attend writing conferences for a variety of reasons, but chief among them is to network with editors, agents and fellow writers. Having a card and/or brochure is just one way to build a network of contacts and supporters for your writing.”
be sure to reference the conference and your appointment as well as what he/she requested you to submit.